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Columbus Council on World Affairs, Job Opening

March 3, 2022

Columbus Council on World Affairs, Job Opening

Columbus Council on World Affairs logo

Open Position: Administrative & Office Assistant

Date Posted: February 11, 2022                                    
Start Date: As soon as possible
Reports to: President & CEO
Compensation: $20 - $22/hour 
Work Hours: Flexible, 8:30 AM - 5:00 PM                              
Status: Part-time position, 20 hours/week          
Location/Time: Columbus, Ohio/Flexible

 


ORGANIZATION OVERVIEW

The Columbus Council on World Affairs is a non-partisan, educational non-profit organization with a 46-year history of delivering high-quality education on cross-cultural understanding and current global affairs.

POSITION SUMMARY

The Administrative & Office Assistant delivers efficient and professional administrative support to CCWA’s CEO and Vice President, as well as coordinates the general office administration for this small, fast-paced team. The role demands consistently prompt, organized, and dependable support with thoughtful prioritization, impeccable attention to detail, confidentiality, and unparalleled professionalism.

PRIMARY RESPONSIBILITIES

General Office Administration (60%)

  • Under the guidance of the CEO, ensure the proper functioning and effectiveness of the administrative/office vendor relationships including accounting/bookkeeping, auditor, banking, human resources/benefits, IT support, building/office space, copier, telecommunications.
  • Oversee onboarding of new staff. 
  • Ensure understanding and engagement among the entire team on office-wide services and systems. Train and educate on these as needed.
  • Serve as the primary point of contact and problem-solver for team members when technical issues arise with contracted office services (e.g. internet, copier), as well as for purchasing supplies and equipment.
  • Coordinate team engagement in shared responsibilities including office cleanliness, workplace/interior design, answering phones/door, copier usage, welcoming/hosting external guests, etc.
  • Design and maintain effective organizational systems, document/file management, and information/workflow processes throughout the office.
  • Proactively recommend business improvements for current and future needs.
  • Organize quarterly team building events.
  • Provide logistical support for CCWA’s public programs.
  • Attend CCWA public events.
  • Exemplify CCWA’s Core Values. 
  • Manage other projects & duties as assigned by the CEO.
  • Financial Process Support (30%)
  • In collaboration with external bookkeeper, oversee bills, invoices, deposits, monthly expense reporting process, document management, auditor needs, etc.
  • Act as an authorized user on CCWA bank accounts to perform regular fraud prevention processes.
  • Serve as staff liaison to finance committee and support finance committee chair with meeting scheduling and preparations.

Executive Support (10%)

  • Provide support for CEO and Vice President including occasional scheduling and clerical needs.
  • Assist CEO with hosting needs for in-office meetings/events including greeting, catering, a/v, etc.
  • Provide support for Board meetings (4x per year) and Executive Committee meetings (8x per year) including logistics, handouts, RSVPs, and minutes.
  • Maintain ongoing Board resources including calendar, directory, meeting minutes, orientation materials, etc.

REQUIRED SKILLS & QUALIFICATIONS

  • Experience working in an office environment.
  • Experience working with sensitive and confidential information.
  • Experience managing inventory and supply ordering.
  • Experience handling funds and banking processes on behalf of a business. 
  • Thrives in a collaborative, high-growth, fast-paced, results-oriented, mission-driven environment.
  • Organized, detail-oriented, efficient, prompt, consistent, and accurate.
  • Effective communicator and collaborator.
  • Accountable: Accepts responsibility, sets limits, delivers results.
  • Prioritization: Effectively manages robust workloads, meets deadlines, and successfully prioritizes tasks.
  • Proficient in Microsoft Office products (specifically Word, Excel, PowerPoint, SharePoint, Teams)
  • Demonstrated ability to balance professional demands with personal needs to recharge.
  • Demonstrated commitment to CCWA’s mission and core values:
  • Respect for our Diverse World: Anchored in our mission to increase global competency and understanding, we embrace the world’s rich abundance of people, cultures, languages, perspectives, experiences.
  • Team/Collaboration Orientation: Together is always better than alone. Farther, together.
  • Growth & Aspiration: We believe in the promise and potential of our students and each other to change the world. 
  • Consistent Excellence: We demand excellence in all that we do- from ourselves and from each other.  
  • Passion for Purpose and Positivity: Passion for our mission drives what we do, who we hire, and why we work. And we have fun along the way.

PREFERRED SKILLS & QUALIFICATIONS

  • 3-5 years of experience working in an office environment.
  • Bachelor’s degree preferred.
  • Experience with QuickBooks accounting software.

TO APPLY
The Columbus Council on World Affairs is an Equal Opportunity Employer. Please email a resumé (with references) and cover letter to: apply@columbusworldaffairs.org. Please type “Administrative & Office Assistant” in the email subject line.